Under the general supervision of the City of St. George Deputy Director – Recreation Programs/Facilities, provides working level secretarial, clerical, and planning support.
Essential Job Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
1. Provides administrative support to the Deputy Director – Recreation Programs/Facilities.
2. May act as Advisor to the Youth City Council.
3. Coordinates urgent requests that come from Department Director to Deputy Director, ensuring materials are obtained and provided to Deputy Director for review prior to submission to Director.
4. Prepares marketing documents and public relation items for distribution to the community. Develops presentations and assists with the development of Division business plan.
5. Performs industry benchmarking research, comparing how other communities are solving similar issues, verifying processes; demonstrates ability to summarize pros and cons of various options and compiles information into presentation or policy/procedural recommendations for Deputy Director.
6. Assists Department/Division staff with projects.
7. Maintains database regarding Division employees’ certifications; notifies coordinators when individual employees within their area of responsibility have safety certifications that need renewal.
8. Manages Deputy Director’s calendar; screening phone calls and visitors.
9. Prepares presentations, using communication tools and distributing appropriate materials to Division staff.
10. Supports Division in the achievement of Division and departmental goals.
11. Performs professional secretarial functions for staff meetings and program committees, including taking and transcribing minutes, preparing agendas, or other duties.
12. Organizes Division annual budget through the use of spreadsheet software; assists in the preparation of the Division annual budget proposal.
13. Maintains Division activities calendar, makes travel reservations, and arranges conferences and meetings.
14. Assists with organization and production of City events including the St. George Marathon, etc. as requested by Administration.
15. Operates a personal computer to generate letters, reports, statements, memorandums, and other materials from rough draft, final draft, and notes.
16. Creates reports regarding budget, operations, policies, and procedures.
17. Organizes and provides monthly analyses of the Division budget.
18. Performs other related duties as required.
Typical Physical/Mental Demands/Working Conditions
Typical office environment with regular use of computer, printer, copier, telephone, two-way radio communication system, fax, and other office equipment. Light physical effort exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently. Intermittent sitting, standing, and walking, and occasional driving. Some exposure to elements such as heat, cold, dampness, fumes, noise, dust, or grease. Moderate exposure to stress as a result of human behavior. Some evening, weekend, or irregular hours may be required.
Education: High school diploma or equivalent.
Experience: Two (2) years of clerical experience performing duties similar to those listed for this position. Experience working on budgets and business plans.
Licenses and/or Certifications: Possess a valid driver's license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.
Knowledge, Skills, and Abilities
• Clerical and general office practices.
• Correct English usage, spelling, vocabulary, and arithmetic.
• Pertinent agency rules, regulations, policies, and procedures.
• Microsoft Excel, Word, and PowerPoint in the tracking and reporting of division functions.
• Strong interpersonal skills.
• Work with limited oversight and direction
• Follow written and verbal instructions, work independently within assigned areas, be self-directed when needed, and keep on schedule.
• Operate office equipment.
• Learn specific industry terms and understand their applications and usage.
• Remain flexible and work well under pressure in an environment with changing priorities.
• Establish and maintain effective working relations with elected officials, administrators, co-workers, the public, and officials and employees of other jurisdictions.
Submit a completed City of St. George Employment Application online at careers.sgcity.org. Applications are reviewed on an ongoing basis. This Position closes 05/25/2019 05:00 PM. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. EOE. We make reasonable efforts to provide reasonable accommodation to disabled candidates.