Parts Inventory/Fleet Scheduling Coordinator

Public Works: Fleet Maintenance


$45991.00 Per Year


Full City Benefits Package
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Job Description

Position Summary

Under the general direction of the Fleet Manager, manages the receiving and ordering of all fleet parts and equipment purchases for the City of St. George to ensure proper stocking levels according to established guidelines.


Essential Functions (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.  The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

1.            Oversees the fleet parts warehouse to ensure all parts and items are provided in an efficient and timely manner within budget limitations.

2.            Requisitions, orders, receives, stores, issues, and inventories automotive parts, tools, and supplies; completes requisitions and purchase orders for parts and labor used in City vehicle repair and maintenance; and monitors delivery status.

3.            Receives incoming orders and supplies.  Ensures new parts, supplies, and components are included in inventory as quickly as possible.

4.            Contacts vendors to locate and order parts and to determine lowest cost sources of required quality.  Inspects quantity and quality of delivered goods against prescribed specifications for acceptance or rejection.

5.            Monitors and maintains inventory levels through inventory control models and formulas programmed in an automated inventory management system; maintains a computerized database of all current inventory of automotive parts and supplies; and enters data into a personal computer to issue, post, retrieve, and research inventory parts data.

6.            Identifies fast and slow moving and obsolete parts through re-order point (ROP), economical order quantities (EOQ), and standard stocking levels (SSL); recommends corrective inventory control actions for budget purposes; and uses a computer for inventory recordkeeping.

7.            Provides technical support to mechanics with information on various parts needs and offers suggestions on substitute parts.

8.            Conducts periodic, special, and perpetual inventories of stock.

9.            Balances yearly/monthly inventory reconciliation.  Tallies daily and periodic dollar value of parts and labor used for maintenance and repair of each City vehicle.

10.        Responsible for the ordering and monitoring of fuel orders and reconciliation, and performs regular monitoring of tank levels.

11.        Coordinates and schedules preventive maintenance or breakdown repairs with City employees, generates work orders, schedules Quick Lube oil changes for City vehicles, and assigns work order to technician.

12.        Tracks warranty and maintenance repairs for all City vehicles for preventive maintenance, justification for replacement, trends, etc.

13.        Responds to departmental requests in ordering parts and obtaining estimates.

14.        Meets with outside vendors to ensure quality control of parts ordered and new state-of-the-art products.

15.        May perform light mechanical work on vehicles or equipment.

16.        Performs other related duties as required.


Typical Physical/Mental Demands/Working Conditions

Moderate to heavy physical effort; uncomfortable working positions such as stooping, crouching, bending, etc.; must be able to lift up to 100 pounds; and moderate exposure to disagreeable elements such as heat, cold, dampness, fumes, noise, dust, or grease for extended periods of time.  Intermittent exposure to stress as a result of human behavior and meeting deadlines on a daily basis.

Minimum Qualifications


Education: Associate degree or equivalent from a vocational school or college in automotive business or related field. Work experience may be substituted for education on a year-for-year basis.

Experience: Minimum of four (4) years full time related experience, of which two (2) years must have been in automotive or equipment parts position. 

Certifications and Licenses: Must obtain ASE Auto Parts Specialist Certification within 6 months of hire.


Knowledge, Skills, and Abilities

Knowledge of:

         Inventory management procedures, including computerized inventory records.

         Components, tools, tires, and parts needs for heavy equipment, automobiles, and most types of industrial equipment.

         Computerized inventory systems and control procedures and methods, including ROP, EOQ, and SSL budgetary methods.

         Security systems and OSHA regulations.

         Fleet maintenance practices and shop operation procedures.

         EPA and Department of Environmental Quality Control regulations, and the safe handling and storage of hazardous chemicals, materials, and waste.

Ability to:

         Operate a forklift proficiently.

         Acquire and apply knowledge of City purchasing regulations and requirements within a six (6) month period.

         Manage inventory, including verifying incoming and outgoing inventory; resolve inventory discrepancies; and initiate special orders, warranty returns, broken kits, and other return items.

         Maintain stock at efficient levels by determining stocking needs, identifying fast and slow moving parts, ordering needed stock, and completing appropriate paperwork.

         Receive stock.

         Move medium to heavy parts and supplies.

         Input and maintain computer records.

         Reconcile shipment and deliveries with orders.

         Communicate effectively, orally and in writing, with those contacted in course of work.

         Maintain inventory storage areas in clean and logical manner.

         Perform quick service mechanical work on vehicles.

To Apply

Submit a completed City of St. George Employment Application online at Applications are reviewed on an ongoing basis. This Position closes 05/16/2021 05:00 PM. Refer questions to Human Resources at 435-627-4670. Pre-employment drug screening and criminal background screen are required. The City of St. George is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, color, national origin, age, disability or genetic information. We make reasonable efforts to provide reasonable accommodation to disabled candidates.